Retail Document Storage: How to manage your company’s records

If you are associated with the retail industry, then you must keep note of the fact that this industry revolves around offering high quality, quick service, and building loyalty by providing the best possible customer experience. The business involved in this industry also needs to keep the prices of the products competitive by cutting down on the costs slightly.

To keep up with the competition, there are a lot of transition phases, changes and modifications, and other events that lead to the papers piling up in a corner or a specially assigned space for documents. Hence, to tackle this problem, there are some solutions to implement for sorting and arranging the commercial documentation of your company. 

In this article, we will be discussing the problems associated with the existing retail document management system and will guide you on how to manage your company’s records. 

The best option that most organizations are considering nowadays is reaching out to a professional record management company. Dox and Box are considered the best document management system company that offers the best-in-class document management solutions along with services such as document scanning, document digitization, and document shredding. 

How to Manage Your Company’s Records

Document Scanning and Digitization

One of the best solutions to get started with is the conversion of paper documents into their digital counterparts. Dox and Box use a document imaging system in order to convert all the documents related to your business and organization that are important enough to be managed into electronic files. 

The hassle associated with managing all that paperwork is the main reason why companies are shifting to document management softwares. In addition to this, the companies are adopting initiatives that are greener and comparatively more sustainable than the existing solutions. 

Creating a Document Management System

When you work with Dox and Box, you don’t need to worry about how the document management system will be formed in your organization and how can you reap the best out of it. The first step is to create a document management plan, followed by the implementation of the document management plan.

Know What Types of Records Should You Keep

In almost all the offices and organizations, there are some documents that need storage until a particular task gets completed, such as invoices, bills, and certificates. It should be noted that most of the documents are independent of tasks but they need to be stored for reference for a set number of years. For example, income tax returns and purchase orders should be retained for three years, cheques, invoices, and purchase copy order books require six years. The income and expenditure records should be kept for an added year, at seven years. 

Management of Retail Documents

We should keep note of the fact that it is important to get into the habit of proper document management, even though it can seem a hard task to do at first. In addition to this, you can begin by creating a schedule for document retention and eventual destruction of your documents. 

The professionals at Dox and Box are experts at providing businesses with the best retail document management system possible. 

Enhance Employee Productivity

Retail employees, specifically those employees who work in a more administrative position, are regularly required to keep check of the data about products, brands, and shipments, among other things. Retail records hold rare importance to the process of decision-making on everything starting from purchase quantities to facilitating the creation of a better shopping atmosphere. 

Productivity is a crucial aspect and should not be ignored at any cost. The data stored in cabinets makes access to the documents slow and often hard to use, and it is not usually accessible to average retail employees.

Why Choose Dox and Box for Documents Management

Well, we all are aware of the fact that there are costs associated with storage and the largest of these costs are comprised of the time that has been spent looking for documents. With the services incorporated by Dox and Box into your businesses, you no longer have to search for documents and records for hours, as you can access them without any hassle. 

The document management solutions provided by the experts at Dox and Box are highly valued and effective and allow you to keep check of each and every document from your phone. All the documents and records are aligned in such a way that you will be able to sort files in accordance with their details, ultimately saving a lot of your time and money.

Dox and Box ensure to incorporate good filing practices that have the potential to go a long way toward solving the problem. Documents are much easier to find if we ponder upon setting up solid and proven procedures and protocols, one of which could be following the restricted naming conventions, documents will be a whole lot easier to find. Don’t wait, let the experts at Dox and Box manage your documents with their tech-based tools and expertise.